Invoicing software or Excel: is it worth switching?
Many small business owners make their invoices in Word or Excel. It works, but it takes time and is error-prone. Invoicing software handles the mandatory fields, VAT, sending and tracking for you, and you can start for free. Here is an honest comparison.
Haimoo Invoice vs manual invoicing
| Haimoo Invoice | Word / Excel | |
|---|---|---|
| Mandatory invoice fields | Ready automatically | You have to remember them |
| VAT calculation | Calculated for you | By hand, error-prone |
| Sending and tracking | Sending and status in one view | Email separately, no tracking |
| Expenses and travel claims | Included in the same tool | A separate file |
| VAT reports and receivables tracking | Ready-made views | Compiled by hand |
| Expense and travel export | A ready file | Assembled by hand |
| Time per invoice | Minutes | Clearly more |
| Risk of error | Small, the fields guide you | Higher, everything by hand |
Frequently asked
Can I start for free?
Yes. Three invoices a month are free, forever, with no card. When you need unlimited invoicing and more features, you upgrade to 11.95 €/mo + VAT.
Can I make invoices in Excel?
You can, but you have to remember all the mandatory fields yourself, calculate VAT correctly and track payments separately. Invoicing software does these for you.
Is switching a lot of work?
No. You can start right away and make your first invoice in minutes. Your old Excel invoices stay where they are.
How much does Haimoo Invoice cost?
You start for free with three invoices a month. Unlimited is one clear price of 11.95 euros a month plus VAT, with no commitment. See pricing on a separate page.
Is this suitable for a sole trader?
Yes. Haimoo Invoice is designed especially for small businesses and sole traders, for whom invoicing must not take time away from the actual work.